BoD Meeting |
Date: 09/11/2007 |
||
Time: 7:30 PM – 10:07 PM |
|||
Place: Lindsey Sturkie Residence |
|||
| Meeting called by: BoD | Type of meeting: Normal Scheduled Meeting | ||
| Facilitator: Lindsey Sturkie | Note taker: Patrick Hedgepath | ||
| Timekeeper: Patrick Hedgepath | Attendees:Patrick Hedgepath, Chad Keller, Randall Mungo, Lindsey Sturkie, Jane Sufka | ||
Minutes |
|
| Agenda item: | Review of the minutes |
| Presenter: | Patrick Hedgepath |
| Discussion: | The minutes from the last meeting were reviewed. |
| Motion made by: | Randall Mungo to accept the minutes |
| Motion second by: | Jane Sufka |
| Conclusions: | 5 yes 0 no |
| Action items: | |
| Person responsible: | Patrick Hedgepath |
| Deadline: | |
OLD BUSINESS |
|
| Agenda item: | Retention/Detention Ponds |
| Presenter: | Randall Mungo |
| Discussion: | Randall spoke with Rusell Eubanks about the deeds for the two ponds. He researched and found the front pond is dedicated to the country. Public works also accepted the front pond. The back pond on the county web site shows that it is deeded to the county. In actuality Mungo still owns the back retention pond. The back pond is deeded to Mungo. On the county web site on the property card it shows that the HoA owns the front pond. Russell suggested we contact Mungo's lawyer about both ponds to make sure the two areas are platted out and deeded to the HoA. Russell also mentioned that the BoD should contact the tax assessors office about the rate we are currently paying on the vacant lot. He said we were being over taxed on that lot because the lot was not able to be built on. |
| Motion made by: | Patrick Hedgepath - Randall Mungo contacting Mungo's attorney about the ponds. |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | 4 yes 1 no votes |
| Action items: | |
| Person responsible: | Randall will contact Mungo's attorney |
| Deadline: | 4 weeks |
| Agenda item: | Typing of the Covenants and By-Laws |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey asked how the typing of the Covenants and By-Laws was going. Jane said they would be ready by the next normal board meeting. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Landscaping |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey mentioned we should wait until the next board was in place before we made any decisions. The board agreed. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Tabled until the next board was in place. |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Web site hits |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey asked if there was a way to view the traffic to the web site to see how often it was being used. Patrick presented the board with a report displaying the amount of traffic and that it was about 3 times what he expected. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Treasurer Report |
| Presenter: | Jane Sufka |
| Discussion: | Jane presented the current cash balance $31,595.57 |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Nominating Committee |
| Presenter: | Patrick Hedgepath |
| Discussion: | Randall Mungo agreed to run for the open board position. All other nominees declined. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | |
| Agenda item: | Board went into Executive Session |
| Presenter: | |
| Discussion: | |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Budget Meeting |
| Presenter: | Lindsey Sturkie |
| Discussion: | The BoD should discuss the budget and budget planning at the next meeting with the new board. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | New board |
| Deadline: | |
| Agenda item: | Next meeting |
| Presenter: | Lindsey Sturkie |
| Discussion: | There is an open meeting on 9/13/07 at 7:30 and the next meeting of the directors is on 10/09/07 at 7:00. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Meeting Adjourned |
| Presenter: | Lindsey Sturkie |
| Discussion: | Meeting was adjourned |
| Motion made by: | Patrick Hedgepath - adjourn the meeting |
| Motion second by: | Jane Sufka |
| Conclusions: | 5 yes 0 no votes |
| Action items: | |
| Person responsible: | |
| Deadline: | |